Login to PaymentNet Here: www.paymentnet.jpmorgan.com

 

To add GL Descriptions: 

 

1. Select Transactions > Manage

 

 

2. Select the transaction you want to update

 

 

 

3. This will take you to the Transaction Detail - General Information Page.  See highlighted Sections in image below.

 

1. 1. Here you would select the value. The Value is the GL code. If you don’t see the GL code you need, you can reach out to me and I can add it to the chart of accounts.
   2. Unit Code will also need to be selected. This is the property number. You need to select this everytime because the cards are tied to the user, not the property.
   3. Add a description of the item purchased or the event the purchase was for in Transaction Notes. If you don’t enter the description in this section it will not pull into the upload file for our Accounting System.

 

 

 

 

4. The image below is what a transaction should look like when it’s been completed. Don’t forget to select save. There is a save button in both the top & bottom left corners of the screen.

 

5. To upload receipts, you can click on the receipts at the top of the transaction detail.

 

6. On this page there is an attach receipt option to the left of the screen.

1. 1. This opens a dialog box where you can browse for the receipt to upload and fill in any of the required fields. Note: If you enter a receipt description this information does not pull through to the upload file for our accounting system.
   2. Once the receipt has been uploaded you will see it here as a link that can be clicked on to view.

 

 

7. To split transactions between two or more properties or to split charges amongst different GL codes

1. 1. At the bottom of the transaction detail – general information screen under Split Transaction select Add Lines
   2. Next it will ask for the number of lines, so if it needs to be split between two properties or two GL codes you would type 2 and then click add
   3. This will add two lines and it now auto splits the total amount 50/50. You will need to select the + sign next to each line to add the unit code (property number) & value (gl code).
   4. You can also adjust the percentage split, so if you have a site that shares costs based on unit count you would put in the specific percentage that belongs to each property. For example, Olympus Alameda Phase 1 is 232 units & Olympus Alameda Phase II is 135 units for a total of 367 units. This means the split percentages are Phase I 63% & Phase II 37%. 
   5. Note that you still need to put the transaction description in the transaction notes section or the upload file will not include the description of the transaction.